Lawn Use Policy & Application

Lawn Use Policy & Agreement

Terms of Use

  1. Use of the lawn is at the discretion of the Library Director, with priority given first to Library events, and then to non-profit/charitable groups and events.
  2. The Library reserves the right to cancel an event at any time.
  3. Organizations wishing to use the lawn must turn in an application to the Library Director or, in his/her absence, the Assistant Director, at least two weeks in advance of the event.
  4. Use of the lawn is scheduled on a first-come, first-served basis.
  5. No more than one group or event may use the lawn at one time, unless deemed appropriate by the Library Director.
  6. The sponsoring organization will be responsible for the following:
    • All setting up, including provision of tables, chairs, etc.
    • Current licenses, insurance, permits, tax ID numbers if applicable, etc.
    • Conduct of the event, including compliance with any applicable laws, ordinances or regulations regarding fund-raising, crowd control, and arrangements for traffic control, including public health directives.
    • Provision of any necessary security.
    • All clean up, including trash removal, restoration of any benches displaced for the event, and removal of all items belonging to the organization and/or participants in the events.
  7. At no time during the course of any event held during the Library operating hours shall access to the Library be impeded.
  8. Event organizers shall not use the Library parking lot while the Library is open.
  9. The Library reserves the right, at the sole discretion of the Library Director or, in the Director’s absence, the Assistant Director in coordination with the President of the Board of Trustees, to refuse and/or withdraw permission for use of the lawn to any organization or participant at any time for violation of this policy.
  10. The Library, its employees, volunteers or invitees are not liable for any loss, theft, injury or other damage or casualty incurred by the sponsoring organization or any of its employees, volunteers and invitees.
  11. Any organization that uses the lawn for continuing events, which the Library deems would damage the lawn, will be required to provide protective mats for the lawn.
  12. Activities on the lawn shall not damage any aspect of Library property, including, but not limited to, the lawn, trees, shrubs, plantings, lawn furnishings or building.  The sponsoring organization, by agreeing to use the lawn, agrees to be responsible for any such damage.
  13. The Library reserves the right, at its sole discretion, to modify this policy at any time.
  14. During a public health crisis, organizations requesting use of the lawn must abide by, and enforce, any and all pandemic policies enacted by the library, as well as any protocols recommended by the Centers for Disease Control (CDC) for similar events.

Adopted 2-11-2004

Amended 1-22-2015

Amended 11-18-2019

Amended 4-23-21


Lawn Use Inquiry

To inquire about holding an event on the Library Lawn, complete the form below and the Library Director will contact you.
  • Date Format: MM slash DD slash YYYY

 

If your request for Lawn Use is approved, the below agreement must be signed by a representative of the organization: 

 

Agreement for Use of the Lawn

This Agreement is entered on this date of_________________, 20_____, between the Boothbay Harbor Memorial Library, a non-profit corporation organized under the Laws of the State of Maine, (hereinafter “Library”), and _____________________________________________________________________________                                                                                                                                   (hereinafter “Licensee”) to utilize a portion of the Library’s lawn for a non-profit, charitable purpose, or other approved purpose.

Licensee is hereby permitted to use the following described lawn area belonging to the Library for the date and period specified herein:

Licensee agrees to the following specific terms of use:

  1. The Library, its employees, volunteers, and invitees shall not be liable for any loss, theft, injury, or other damage or casualty incurred by Licensee or any of its employees, volunteers, and invitees.
  2. Licensee specifically agrees to defend, indemnify, and hold Library harmless from any loss, damage, claim, demand, suits, judgments, or liabilities including all costs, expenses, and legal fees which the Library may incur arising from Licensee’s use of Library property by Licensee, its employees, volunteers, guests, and/or invitees.
  3. In the event that lawn use occurs during a local, state, or national public health crisis, or if BHML has enacted altered public practices to protect public health, Licensee specifically agrees to uphold, at minimum, public health precautions recommended by the Centers for Disease Control (CDC) as well as any rules in effect at BHML. Licensee agrees to enforce all such precautions among their group members, customers, and/or event participants.  Failure to enforce public health safety measures will result in immediate revocation of Lawn Use privileges. 

Library:           The Boothbay Harbor Memorial Library

By: __________________________________________

Print Name:___________________________________ Its:__________________________

Licensee:

By: __________________________________________

Print Name:___________________________________ Its:__________________________