Executive Director Job Description – CLOSED 3-10-17

Boothbay Harbor Memorial Library
Title: Library Executive Director
Date: 2/13/2017
Reports to: Board of Trustees

JOB SUMMARY: Plans, organizes and directs the operations and services provided
by the Boothbay Harbor Memorial Library (BHML). Responsible for the overall
operations of the BHML, including scheduling, staffing, policy development and
implementation, budgeting, management of BHML accounts, supervision, evaluation
and development, building maintenance and planning. Maintains statistics and
records of BHML operation, and submits an annual report to the Towns of Boothbay,
Boothbay Harbor, and Edgecomb, and the BHML Board of Trustees. The Director
works with considerable independence subject to the general supervision of the
BHML Board of Trustees.

SUPERVISORY RESPONSIBILITIES: Directly supervises up to three full- and parttime
staff members. Oversees approximately 2FTE library volunteers.

MINIMUM QUALIFICATIONS [education, knowledge, skills, abilities,
experience): Graduate level library degree (MLS) from ALA accredited program
and a minimum of four years professional library experience. Thorough knowledge
of the principles and practices of modern library management and the practices of
library science. Knowledge of library systems, procedures, and working tools.
Ability to plan, organize, and administer a public library system. Ability to plan and
direct the work of staff engaged in carrying out generalized and specialized library
functions. Ability to identify and seek grants and other fundraising opportunities.
Outstanding written and oral communication skills. Ability to establish and
maintain effective working relationships with the library board, library personnel,
town officials, members of the community, and library donors.
DUTIES AND RESPONSIBILITIES (listed in order of importance to the position)
1. Plans, organizes and directs the overall activities of the Library. Develops and
oversees Library strategic planning. Interviews, selects, supervises and evaluates
the work of Library employees.
2. Provides leadership to staff in the interpretation and implementation of BHML
policy. Supervises and participates in the public service areas of the Library and
participates in training and oversight of Library volunteers. Serves as Human
Resource administrator for library staff and follows Department of Labor laws and
3. Acts as executive officer to the Library Board by attending all meetings and
submitting monthly reports of all Library activities, including programs, circulation
statistics, and staff information for Board meetings and serves as an ex officio
member of Board committees.
4. Pursues fundraising opportunities, including grant opportunities and other
alternate funding sources for Library operations and projects. Works with the
Treasurer and Finance Committee to develop and monitor the budget for effective
use of Library funds.
5. Presents budgets to the full board for approval. Periodically interprets and
presents statistical, financial, and other reports to the Board of Trustees, town
officials, the State of Maine and the general public. Prepares and submits requests
for funding from local municipalities
6. Oversees the selection, purchase, and weeding of library materials in all formats
to maintain collections that address the needs and interests of the community,
within the limitations of physical space and financial constraints of the budget.
Provides access to materials through appropriate cataloging and shelving practices.
Augments the collection through participation in statewide resource-sharing
programs such as Minerva and MaineCat, as well as broader interlibrary loan
7. Analyzes and evaluates departmental accomplishments and policies and makes
recommendations for revised or new procedures. Advises the Board of Trustees on
program and policy recommendations and implements policies established by the
8. Promotes the Library’s programs and services to the community through public
presentations to town officials, local organizational meetings and other
opportunities. Collaborates with Library staff to plan publicity, develop programs,
and participate in community activities. Represents the Library through
participation and leadership in statewide associations and collaborative programs. .
9. Supervises the maintenance of Library buildings, grounds, vehicles, and related
property (e.g. Hyde House). Assures that the Library environment is pleasant and
that the facility and services are easy to use and meet the needs of the community.
Plans alterations and renovations to existing buildings.
10. Keeps abreast of developments in librarianship and evolving technology through
attendance at workshops, continuing education programs, library conferences, and
other professional training opportunities.
11. Performs other duties as assigned by the Library Board.
From time to time the Director may be assigned special duties by the Library Board
or, on a temporary basis, may be asked to assist other employees occupying a
different position. This job description should not be construed as an all-inclusive
statement of every task required of this position, but as a fair representation of the
great majority of the work. Every effort will be made in advance to inform the
incumbent of the temporary additional assignments, which under no circumstances
are intended to constitute a change in classification.


PHYSICAL REQUIREMENTS: Tasks involve some physical effort, i.e. some standing
and walking, or frequent light lifting (5-10 pounds) or other restricted physical
activities. Manual dexterity in the use of fingers, limbs or body in the operation of
shop and office equipment; may involve extended periods of sitting at a keyboard.

ENVIRONMENTAL REQUIREMENTS: Tasks are regularly performed without
exposure to adverse environmental conditions (e.g., dirt, cold, rain, fumes).

SENSORY REQUIREMENTS: Task requires sound perception and discrimination.
Task requires visual perception and discrimination. Task requires oral
communications ability.

Classification: Exempt

The Boothbay Harbor Memorial Library is an Equal Employment Opportunity and
Affirmative Action Employer